Frequently used shortcuts

Assign a shortcut key. Drag from a blank part of the sheet around objects. Option-drag to select objects outward from the starting point. Get started.

Save an hour of work a day with these 5 advanced Excel tricks

Work in windows and dialogs. Move and scroll in a sheet or workbook. Enter data on a sheet. Work in cells or the Formula bar. Format and edit data. Select cells, columns, or rows. Work with a selection. Use charts. Sort, filter, and use PivotTable reports. Outline data. Use function key shortcuts. This table itemizes the most frequently used shortcuts in Excel for Mac. Many keyboards assign special functions to function keys, by default. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. Change system preferences for keyboard shortcuts with the mouse. On the Apple menu, press System Preferences. Perform the action assigned to the default command button the button with the bold outline, often the OK button. Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key.

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents. Apply the currency format with two decimal places negative numbers appear in red with parentheses. Apply the number format with two decimal places, thousands separator, and minus sign - for negative values. Extend the selection to the last nonblank cell in the same column or row as the active cell. Alternate between hiding objects, displaying objects, and displaying placeholders for objects.

Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. Move from left to right within the selection, or move down one cell if only one column is selected.

Download 200+ Excel Shortcuts

Move one cell up. Move one cell down. Move one screen right. Alt PgDn. Move one screen left. Alt PgUp. Move one screen up. Move one screen down. Move to right edge of data region. Move to left edge of data region. Move to top edge of data region. Move to bottom edge of data region. Move to beginning of row. Move to last cell in worksheet. Ctrl End. Move to first cell in worksheet. Ctrl Home. Turn End mode on. Go back to hyperlink.

Ctrl G Enter. Select entire row. Select entire column. Select entire worksheet. Add adjacent cells to selection. Shift Click. Add non-adjacent cells to selection. Ctrl Click. Same selection in next column. Same selection in previous column. Move right between non-adjacent selections. Move left between non-adjacent selections. Toggle add to selection mode.

How to Use Function Keys on Mac? [Excel]

Shift F8. Cancel selection. Select active cell only. Shift Backspace. Show the active cell on worksheet. Ctrl Backspace. Move active cell clockwise in selection. Move active cell down in selection. Move active cell up in selection. Shift Enter.

Excel shortcuts for Windows and Mac | Exceljet

Move active cell right in a selection. Move active cell left in a selection. Shift Tab. Extend selection by one cell right. Extend selection by one cell left. Extend selection by one cell up. Extend selection by one cell down.


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Extend the selection to the last cell right. Extend the selection to the last cell left. Extend the selection to the last cell up. Extend the selection to the last cell down. Extend selection up one screen. Shift PgUp. Extend selection down one screen. Shift PgDn.


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  7. Extend selection right one screen. Alt Shift PgDn. Extend selection left one screen. Alt Shift PgUp. Extend selection to start of row. Shift Home.

    224 Excel keyboard shortcuts for Windows and Mac

    Extend selection to first cell in worksheet. Ctrl Shift Home. Extend selection to last cell in worksheet. Ctrl Shift End.

    Keyboard shortcuts in Excel for Mac

    Toggle extend selection mode. Fn F8. Display 'Go To' dialog box. Ctrl G. Select cells with comments. Ctrl Shift O. Select current region around active cell. Select current region. Select current array. Select row differences. Select column differences. Ctrl Shift. Select direct precedents. Ctrl [. Select all precedents. Select direct dependents. Ctrl ]. Select all dependents. Select visible cells only. Alt ;. Edit the active cell. Insert or edit comment. Shift F2. Cancel entry. Select one character right. Select one character left. Move one word right.

    Move one word left. Select one word right. Select one word left. Select to beginning of cell. Select to end of cell. Shift End. Delete to end of line. Ctrl Delete. Delete character to the left of cursor. Delete character to the right of cursor. Fn Delete. Start a new line in the same cell. Alt Enter. Enter and move down. Enter and move up. Enter and move right. Enter and move left. Complete entry and stay in same cell. Ctrl Enter. Enter same data in multiple cells. Insert current date.

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    222 Excel shortcuts for Windows and Mac

    Insert current time. Ctrl Shift :. Fill down from cell above. Ctrl D. Fill right from cell left. Ctrl R. Copy formula from cell above. Ctrl '. Copy value from cell above. Ctrl Shift ".