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Note: The formula on this page counts i nstances of a word in a range. This number is then subtracted from the length of the original text. Then, the number of characters removed is divided by the length of the substring. These numbers represent the number of occurrences of the substring in each cell. The Excel LEN function returns the length of a given text string as the number of characters.

LEN will also count characters in numbers, but number formatting is not included.


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Numbers and punctuation are not affected. Formulas are the key to getting things done in Excel.

10 Functions for Crunching Numbers with Excel on Your iPad or Mac - dummies

You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. Skip to main content. Count specific words in a range.

250+ Functions

Generic formula. Related formulas. PMT determines how much you have to pay annually on different loans.

Excel Count Words - VBA code

After you determine how much you have to pay annually, you can divide this amount by 12 to see how much you have to pay monthly. The IF function examines data and returns a value based on criteria you enter. Use the IF function to locate data that meets a certain threshold. In the worksheet shown, for example, the IF function is used to identify teams that are eligible for the playoffs. To be eligible, a team must have won more than six games. Enclose the value in quotation marks if it is a text value such as the word Yes or No.

LEFT returns the leftmost characters in a cell to the number of characters you specify.


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MID returns the middle characters in a cell starting at a position you specify to the number of characters you specify. RIGHT returns the rightmost characters in a cell to the number of characters you specify. For example, in a cell containing the words Vitamin B1 , the following formula returns B1, the two rightmost characters in the name of the vitamin:.

TRIM, except for single spaces between words, removes all blank spaces from inside a cell. Use TRIM to remove leading and trailing spaces. This formula removes unwanted spaces from the data in cell A The RANK function finds the rank of a value in a list of values. MIN returns the smallest value in a list of values. For the argument, enter a cell range or cell array. In the worksheet shown, the following formula finds the fewest number of fish caught at any lake on any day:. SMALL returns the n th smallest value in a list of values. This function takes two arguments, first the cell range or cell array, and next the position, expressed as a number, from the smallest of all values in the range or array.

In the worksheet shown, this formula finds the second smallest number of fish caught in any lake:. MAX returns the largest value in a list of values. Enter a cell range or cell array as the argument.

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In the worksheet shown, this formula finds the most number of fish caught in any lake:. LARGE returns the n th largest value in a list of values. This function takes two arguments, first the cell range or cell array, and next the position, expressed as a number, from the largest of all values in the range or array.