Or, you can copy the width of one column and apply it to all other columns in your data set. Or, you can transpose the copied range, i. The following screenshot demonstrates all available Paste Special options:. All of the Paste Special commands work within the same worksheet as well as across different sheets and workbooks. Usually, Microsoft Excel provides a numbers of ways to utilize the same feature, and Paste Special is no different. You can access its features via the ribbon, right-click menu and keyboard shortcuts. Alternatively, you can right-click a cell where you want to paste the copied data, and then click Paste Special in the context menu.
If you start hovering over the Paste Special… item in the context menu, a fly-out menu will show up offering 14 more paste options:. To find out what a particular icon does, hover over it. A hit will pop up and Live Preview will take over enabling you to see the paste effect straight away. This method is especially useful when you have just started learning the feature. For example, if you hover over the paste transpose icon, you will see a preview of how exactly the copied data will be transposed:.
The fastest way to paste a specific aspect of the copied data in Excel is using one of the following shortcuts. Both of the above shortcuts open Excel's Paste Special dialog, where you can select the desired option with the mouse or hit a corresponding shortcut key. In the following section, you will find a full list of available paste options and their shortcut keys. After that, you can pick a specific paste option by pressing just one letter key on your keyboard. Please pay attention that a shortcut key for paste special works only when the Paste Special dialog is already open, and some data has previously been copied to the clipboard.
At first sight, this seems like a lot of keystrokes to remember, but with just a little practice you will be able to paste special in Excel faster than an average user can reach for the mouse. If you happen to forget a shortcut key, just have a look at the required option in the Paste Special dialog and notice an underlined letter.
MS Excel: How to use the TRANSPOSE Function (WS)
As you can remember, the paste values shortcut key is V and this letter is underlined in " V alues". To move from theory to practice, let's see some of the most popular paste special features in action. Simple and straightforward, these examples may still teach you a couple of unobvious uses. If you want to copy only the comments ignoring the cell values and formatting, proceed in this way:. As shown in the screenshot below, the comments are copied to the cells in another column from column A to C , and all existing values in the destination cells are preserved.
Supposing you've created a summary report from a number of sources, and now you need to send it to your client or supervisor. The report contains a bunch of formulas that pull information from other sheets, and even more formulas that calculate the source data. The question is - how do you send the report with final numbers without cluttering it with tons of initial data?
By replacing the formulas with calculated values! There are a few ways to change columns to rows in Excel, and the fastest one is using the Paste Transpose option. Here's how:. The result will look something similar to this:. As you can see in the screenshot above, in the converted table, the original cell and number formats are nicely kept in place, a small but helpful touch! To learn other ways to transpose in Excel, please check out this tutorial: How to convert row to column and column to row in Excel.
This example will teach you how to quickly set the desired width to all columns of your Excel table. That's it!
Only the column's width is copied to other columns, but not any data contained in the source column. Quite often, when copying data from one column to another you have to adjust the destination column's width manually to accommodate the new values. In this case, you may like the following way to copy the source data AND column width in one fell swoop.
The source data and the column's width are copied to another column in just a couple of mouse clicks! Performing arithmetic operations in Excel is easy.
Step 1: Select blank cells
But if the resulting data is supposed to be numbers rather than formulas, Excel Paste Special can save you a trouble of replacing formulas with their values. Supposing, you have the amounts in column B and tax percentages in column C. The quickest way to have it done is this:. As shown in the screenshot below, a tax amount is calculated for each row, and the result of the operation is a value, not formula:.
By using the same approach, you can quickly increase or reduce an entire column of numbers by a certain percentage. This very technique paste and multiply can be used to remove all hyperlinks in your worksheet in one go. A regular way of right clicking on each cell and then selecting Remove hyperlink would take forever. Instead, you can just multiply all those unwanted hyperlinks by 1. Sounds odd? That's only until you give it a try : In summary, here's what you do:.
That's all that it takes! All hyperlinks are removed along with the blue underlined formatting:.
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For more information about this and other ways to get rid of hyperlinks in Excel, please see How remove multiple hyperlinks at a time. If the Paste Special option is missing or not working properly in your Excel, it's likely to be because of one of the following reasons.
- TRANSPOSE formula examples!
- How to use the Excel TRANSPOSE function | Exceljet;
- Excel 2011 for Mac: Using the Paste Special Feature?
- How to transpose a group of cells.
Symptoms : Paste Special does not appear in the right-click menu, the paste special shortcut does not work either. Scroll down to the Cut, copy and paste section, and select the Show Paste Options button when content is pasted box:. If you have a lot of third-party add-ins installed in your Excel, chances are that one of them is causing the issue. To pin down the culprit, perform these steps:. This is how you use Paste Special in Excel.
Now you know how many powerful features it provides and how you can leverage these features in your worksheets.
I thank you for reading and hope to see you on our blog next week! Another reason why Paste Special does not work is the default settings in Evernote. I really have to commend this blog post. It is the best I have read, giving a complete explanation of how to perform a task in multiple ways. Other sites just show you the obvious stuff which regular users of Excel already know. Use it to "flip" a range of cells from one orientation to another. When array is transposed, the first row of array is used as the first column of the new array, the second row of array is used as the second column of the new array, the third row of array is used as the third column of the new array, and so on.
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The new array must occupy the same number of rows as the source array has columns, and the same number of columns as the source array has rows. Formulas are the key to getting things done in Excel. You'll also learn how to troubleshoot, trace errors, and fix problems. Instant access. Skip to main content.
Flip the orientation of a range of cells. Return value. Usage notes. Sort and extract unique values. To dynamically sort and extract unique values from a list of data, you can use an array formula to establish a rank in a helper column, then use a specially constructed INDEX and MATCH formula to extract unique values Count cells that do not contain many strings.
To count cells that do not contain many different strings, you can use a rather complex formula based on the MMULT function.