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The report contains a bunch of formulas that pull information from other sheets, and even more formulas that calculate the source data.

5 Excel Paste Special Shortcuts That Will Save You Tons of Time

The question is - how do you send the report with final numbers without cluttering it with tons of initial data? By replacing the formulas with calculated values! There are a few ways to change columns to rows in Excel, and the fastest one is using the Paste Transpose option. Here's how:. The result will look something similar to this:.

As you can see in the screenshot above, in the converted table, the original cell and number formats are nicely kept in place, a small but helpful touch! To learn other ways to transpose in Excel, please check out this tutorial: How to convert row to column and column to row in Excel. This example will teach you how to quickly set the desired width to all columns of your Excel table. That's it! Only the column's width is copied to other columns, but not any data contained in the source column.

Paste Special Shortcuts

Quite often, when copying data from one column to another you have to adjust the destination column's width manually to accommodate the new values. In this case, you may like the following way to copy the source data AND column width in one fell swoop. The source data and the column's width are copied to another column in just a couple of mouse clicks! Performing arithmetic operations in Excel is easy. But if the resulting data is supposed to be numbers rather than formulas, Excel Paste Special can save you a trouble of replacing formulas with their values. Supposing, you have the amounts in column B and tax percentages in column C.

The quickest way to have it done is this:. As shown in the screenshot below, a tax amount is calculated for each row, and the result of the operation is a value, not formula:. By using the same approach, you can quickly increase or reduce an entire column of numbers by a certain percentage. This very technique paste and multiply can be used to remove all hyperlinks in your worksheet in one go. A regular way of right clicking on each cell and then selecting Remove hyperlink would take forever.

Shortcuts for paste special

Instead, you can just multiply all those unwanted hyperlinks by 1. Sounds odd? That's only until you give it a try : In summary, here's what you do:. That's all that it takes! All hyperlinks are removed along with the blue underlined formatting:. For more information about this and other ways to get rid of hyperlinks in Excel, please see How remove multiple hyperlinks at a time.

If the Paste Special option is missing or not working properly in your Excel, it's likely to be because of one of the following reasons. Symptoms : Paste Special does not appear in the right-click menu, the paste special shortcut does not work either. Scroll down to the Cut, copy and paste section, and select the Show Paste Options button when content is pasted box:. If you have a lot of third-party add-ins installed in your Excel, chances are that one of them is causing the issue. To pin down the culprit, perform these steps:.

This is how you use Paste Special in Excel. Now you know how many powerful features it provides and how you can leverage these features in your worksheets.

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I thank you for reading and hope to see you on our blog next week! Another reason why Paste Special does not work is the default settings in Evernote. I really have to commend this blog post. It is the best I have read, giving a complete explanation of how to perform a task in multiple ways. Other sites just show you the obvious stuff which regular users of Excel already know. You also provide great examples in the tutorial.

E-mail not published. What is Paste Special in Excel? There are a variety of ways to pick a range of cells in Excel. Here are three of them you'll find useful. After months or years of naming things such as cell ranges , you may find your workbook cluttered with a bunch of names The radical symbol is used frequently in some branches of mathematics. If you want to insert a radical symbol in a cell, Enter your address and click "Subscribe. Your e-mail address is not shared with anyone, ever. Maximum image size is 6Mpixels.

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Excel Paste Special Shortcuts That Will Save You Tons of Time

Creating a Shortcut for Pasting Values. All you need to do is follow these steps: Choose Customize from the Tools menu. Excel displays the Customize dialog box. Make sure the Commands tab is selected.


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  • See Figure 1. Figure 1. The Commands tab of the Customize dialog box. In the list of Categories, select the Edit category. In the list of Commands, select Paste Values. Use the mouse to drag the Paste Values command from the Commands list to its new location on the toolbar. I you want to try you hand at using macros, this one is great — I use this constantly. There are also a few others I have that are also great for pasting just format, just column width, or just formula.

    This will require some understanding of VBA. I recommend adding this code to your Personal. Address OldSelection i. Formula OldSelection i. ColumnWidth Next cell.

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    How to paste special in Excel

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