Features of EP Movie Magic Budgeting 7

The 6.

At a Glance

This software is an intellectual property of Entertainment Partners. The software is included in Multimedia Tools. The most popular versions among Movie Magic Scheduling users are 5. This download was scanned by our built-in antivirus and was rated as safe. EXE are the most common filenames for this program's installer. The size of the latest setup package available is Scheduling properly can make or break your production.

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Name your favorite TV show. Name your favorite movie. Can name the system that scheduled it.

Movie Magic. Windows Mac. Download now Developer: Entertainment Partners. From the developer: Scheduling properly can make or break your production. Download Movie Magic Scheduling. Comments You can also add comment via Facebook. Thank you for rating the program! This is because we have not saved your budget. Since this is the first budget, we'll just enter the Revision number. Click in the white box beside Rev. Number and type 1. Click OK to close the dialog window. Saving your Budget You should save your budget regularly.

There is no worse feel- ing than working for hours on a project, only to lose power and have to start over again. If you save your files regularly you are much less likely to suffer lasting damage from such a loss. Save your Test budget now. Lesson 1 - Getting Started Adding Revision Information 10 Tutorial If you had previously saved the file, the save dialog would not display. Your file would simply be saved over the last one you saved. To avoid replacing the existing file, choose Save As. From the File menu, select Save. The Save Budget File As dialog window displays.

Save Budget File As? In the Save in: field, select the folder where you want to save your budget. In the Filename field, enter Test. Click Save. The dialog window closes and your file is saved. You should also regularly make backup copies of your work to another hard drive, tape drive, or floppy disk. Nothing is worse than losing all your work because you have hard drive or system problems.

At this point, other than the Categories that were created by the budget form, your budget is blank. All of the amounts are Zero. In this lesson we will look at the topsheet in a bit more detail. You will create a new Category, and add a level break between Categories. Movie Magic Budgeting uses the term Category to refer to the major accounts found on the topsheet. Each Category will contain several accounts located in the account level.

Categories share the first few digits of their account numbers with all accounts below them, allowing for easy tracking. If you are at the last line and press Tab, a new line will be created When you create a new budget from a budget form, Cat- egories and their inclusive accounts are created for you. However, once in a while you may still find that you need to create another Category to cover something addi- tional.

Select Category - Publicity by clicking in the left margin. The Category row is highlighted. We will add a Category just before this one. From the Edit menu, select Insert. A new Category line appears before the selected Category. Press Tab. You are now ready to enter the information about this Category.

Type and then press Tab to move to the next field. Type Tutorial and press Tab again. Notice how you have now selected the field for the Category number If you type anything now, that Category number will be replaced. Lesson 2 - Working with the Topsheet Movie Magic Budgeting 13 Modifying a Category m 7 ' If you change the number of a Category that contains accounts, you may have to go in and change all the account num- bers to maintain continuity.

You might find that one of the Categories in the pre-set budget form doesn't quite describe the accounts you are including, or that you have misspelled something in a Category you have created. If this happens, you will have to modify the Category description, or even the number. From the topsheet, select the Category we just created: - Tutorials. Press Tab to move into the Acct field.

Press Tab again to move to the description field. Type Tutorial Consultants. The description is replaced with the new name.

Like Categories, some level breaks are automatically created when you create a budget from a budget form. Again, how- ever, you may find you need to add one or more. Level breaks are subtotal lines that divide your Topsheet into logical parts. You will always have a level break called Total Above-the-Line. Other level breaks are optional depending on the budget you are creating.

Select Category - Publicity by clicking in the nar- row column to its left. From the Edit menu, select Level Break. A new line titled Untitled Level Break is added above the selected Category. Press Tab and then press Tab again. Save your changes. You have now created a level break. These are used to group the Topsheet Categories. As we add accounts and details to the Tutorial Category, these amounts will change, automatically updated by Movie Magic Budgeting.

Other items on the Topsheet Contractual charges are listed at the bottom of the Topsheet. Because these often entail manually excluding amounts, we will walk through them at the end of these lessons, when there are amounts in the budget to exclude. Review You should now understand the structure of the Topsheet a lit- tle better.

Each individual Category has a group of accounts asso- ciated with it. Generally, these accounts are numbered to reflect the Category where they belong. For example, Category would have accounts numbered , , etc. Within each account you will have vari- ous lines of detail. It is in these details that you actually enter numbers. The details and the tools you use with them is what gives the budget its greatest flexib- lity. Lesson 3 - Working with Accounts and Details 16 Tutorial Creating a New Account Like Categories, basic Accounts and their numbers are included in the new budget when you create it from a budget form.

From the Topsheet, highlight Category - Tutorial Consultants. This is the Category we created, and it will be empty. The account level displays, with a blank line high- lighted. Press Tab to activate the account number field. Type and press Tab. Now you are in the Description field. Enter Movie Magic Grip. Press Tab again. Notice how you skipped the page and total columns and went straight to creating another account. This is because Movie Magic Budgeting will add the pages and the Total values for you when there are details.

Enter one more Account. We will have to go back and change it. Click on the word Grip. Notice how all the words in the field are highlighted. If you type Assistant now, the entire field will be replaced. Click again, after the word Grip. Now you can hit the Backspace Delete key 4 times to remove the word Grip. Type Assistant. Working with Details Details are the meat of your budget. They are where you will enter all of the numbers and dollar amounts for your produc- tion.

If you need three grips for local production, this is where you will put them. Globals The first tool used in details are Globals. These are characters used to replace a number, such as "s" or "shoot" instead of 6 weeks. You can change the number associated with the word in one place and it will be changed everywhere you have used it in a line of detail. If you were to do this by hand, hours could be added to the budgeting process. Not to mention the possibility of missing one or two of the changing numbers! Creating and Modifying Giobais Globals are created from their own creation window.

You can create them all at once, or one at a time as you need them. A global is a variable - a numerical value assigned to a name. It's not as confusing as it sounds. What a global allows you to do is enter a word, like shoot, into a line of detail and have the number associated with it applied automatically.

This becomes useful when you want, for example, to lengthen the shooting time from four to six weeks. Instead of going through the budget by hand and changing all instances where the shooting length is used, you can simply change the value in the global and it will automatically be changed throughout the budget and the budget recalculated. Globals need to be set up before you begin adding details to accounts because, in many cases, they are the details you will be entering.

Some budget forms have globals pre-set for you, although you will still want to change the numbers to reflect your production. The Enterprise budget form has no globals pre-set. From the Setup menu, select Globals. The Setup Globals window displays. To create a new global, click Add.

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A new line in the grid will appear with the insertion point located in the first field, Name. Create a global for Pre-production time Prep. Enter Prep in the Name field. Press Tab to move to the Description field. You don't need to enter anything here, but we'll add a bit more description.

Type Pre-production time. Press Tab again to move to the Equation field. The prep period for this project is two weeks, so type 2. This field will always have a number or an equation in it. Press Tab to move to the Units field. Type the letter w an abbreviation for Weeks. Press Tab and the w you entered automatically expands to the word Weeks. Leave the P for decimal precision field blank.

See "Changing Decimal Precision" on page 94 for more infor- mation about decimal precision. Press Tab to add the next global. Globals Lesson 3 - Working with Accounts and Details Movie Magic Budgeting 19 Please notice that the shoot global has an equation that consists of two glo- bals added together. Any time you change the value of loc or dis, shoot will automat- ically be updated. Close the Setup Globals window. Save your work. After you have some or all of your globals set up, it is time to add lines of detail to the various accounts.

Let's start with the Production Manager. Detail is now highlighted in red, and the Detail window for Production Manager appears, with a blank line highlighted. We won 't use it here. For exam- ples of how to use it, see "Adding details individu- ally: " on page We are using this line of detail as a title only. Press Tab five times to move through the other fields and create a new blank line. We will use the Global we created earlier. Type p short for prep. You can also type the entire global in this case, prep.

If there is more than one global that use the same first letter, you will need to enter more of the word. The amount field now displays 2, and the Units field displays Weeks, as we told the global to do. A blue circle displays in the left mar- gin field, indicating that a Global is in use here. Press Tab to move to the X field.

Leave the amount set to 1. Press Tab to move to the Rate field. It will be auto- matically removed when you move to another Category, account or detail. Type in the Rate field and then press Tab. The Subtotal field automatically cal- culates the value of 6, Create two more lines of detail using the following infor- mation: Description Amount Rate Shoot time 5 day week s for shoot Wrap time 5 day week w for wrap A Summation line totals all the lines of detail between it and the previous summation line and puts the total in the Rate field.

It is useful for calculating Overtime and Deferral amounts. Now you will create a summation line for overtime, using the overtime global OT we created earlier. Create a new blank line by pressing Tab. From the Edit menu, select Summation Line. A new, Untitled Summation Line is created. Untitled Sum- mation Line is highlighted. Type Overtime. Untitled Summation Line is replaced. Press Tab to move to the Amount field. The cursor moves to the X field.

This is the percentage you set up for OT when creating your globals. Sales tax is an example of a fringe. So are guild and union pensions, FICA, etc. In this chapter you will learn about fringes — what they are, and how to apply them to the budget. In addition, we will also learn to copy and paste lines of detail in the budget.

Lesson 4 - Using Fringes 24 Tutorial Creating a Fringe Fringes are the "extra" costs that are added to items in your budget. Things like FICA social security taxes , pension plans from the various guilds, sales taxes, etc. The first step in using fringes in your budget is to define the fringes. You will probably have several employees who will have the Directors' Guild Pension applied to their salary, and all employees will have FICA.

Setting up your fringes in advance allows you to apply them to the proper lines of detail all at once. The win- dow will close. From the Setup menu, select Fringes. The Setup Fringes window will display. The percentage fringes area fills the top half of the win- dow. Click on Add in the upper left. A new line will appear at the bottom of the current list, and a cursor will appear in the Name field. Enter FICA. Press Tab to move to the Description Field.

FICA is self-explanatory, so it does not need a description. Press Tab again to move to the I. This is an optional feature. Entering an I. See "Displaying Applied Fringes" on page Press Tab to move to the Percent column. Enter 7. Press Tab to move to the Cutoff field. A cutoff is the amount above which percentage fringes are not applied.

Fortunately, dues and taxes are not taken from every dol- lar we earn. Type Enter the number only, with no punctuation. Any money earned above that amount will not be taxed by this fringe. Press Tab to create a new fringe. Click Add in the Flat rate area of the Setup Fringes win- dow.

A new line will appear at the bottom of the current list, and a cursor will appear in the name field. Enter Teamsters and then press Tab. Enter Teamsters Union Dues. Enter TUD for the I. Enter 2. Press Tab to move to the Unit Field. Enter h in the Unit Field. The H expands to Hours. Teamsters' dues have no cutoff. They are paid on every hour worked. Do not enter anything in the Cutoff field. Press Enter Return to exit the Setup Fringes window. Save your budget. Using Fringe Ranges Fringes can be applied individually or over a group.

When you create a group of details that will be fringed together, we call it a Fringe Range. For example, the entire salary for the Produc- tion Manager will be fringed together, with the cutoff applying to the sum of the entries. Open the detail level for Account - Production Manager. Notice the bracket to the left of the details.

This shows that all of these details are part of the same Range. They are all grouped together. If we apply the fringe to all of these entries, Movie Magic totals them and then adds the fringe to the total amount below the cutoff point. The Apply Fringes window displays. If you cannot see the lines of detail you have selected, drag the Apply fringes palette down on the screen until you can.

Click on Range in the lower left. The bracket around the lines of detail breaks into two brackets, one around the lines you selected, and one around the remaining lines. There are now two ranges in this account. Now click on Indiv in the lower left, next to Range. Notice that each selected line now has its own bracket; ranges define the cutoff point for your fringes. In this Lesson 4 - Using Fringes Using Fringe Ranges 28 Tutorial case, each line would have to reach the cutoff indi- vidually before the fringe stopped being applied.

All of these lines of detail should be one range. Select them by clicking in the left margin by Studio and drag- ging your mouse to Overtime. Click on Range. Close the Apply Fringes window by double-clicking in the small box at the upper left and selecting Close. Save the Tutorial. You will now add the FICA fringe to his salary. Dou- ble-click in the left margin beside the word Studio. All the lines of detail in the range are selected. Click on the red and green Fringe icon on the toolbar. The circle is filled. The FICA percentage fringe has now been applied.

Close the Apply Fringes window by clicking in the close box in the upper left and selecting Close. Notice the right-pointing triangles to the left of each line of detail. These indicate that there is a fringe applied to that line item. Our project is shooting both in the studio and on location. So a Production Manager will be needed for the Location shoot as well. Let's add entries for Location as well. To save time, we will copy and paste the studio lines and edit them. If not, highlight them by double-clicking in the narrow col- umn on the left.

From the Edit menu, select Copy. Click in the column to the left of the 6th line of detail the blank line to highlight it. From the Edit menu, select Paste. Notice that these new lines of detail also have the blue cir- cles denoting globals and the right-facing triangles that denote Fringes.

When you copy and paste information, all of the applied features are pasted with it. Now we will edit these new lines. Studio is replaced by the new word. Press the Down Arrow key on your keyboard to move to the Rate field of the Shoot time line. Again, type Repeat this with the Wrap time line of detail. Also change the descriptions of the Prep time, Shoot time, and Wrap time to read 6 day week instead of 5 day week. Notice how the totals have changed in the subtotals col- umn, and in the Total Fringes row.

This is called the View toolbar.

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If you have left the Detail window, return to the detail level for Account Production Manager. The icon appears depressed and a new column displays at the left of the description column. This column contains the I. Click on the icon again to hide the Fringe column from your budget. At the end of this lesson, you should have a basic idea of Fringes and their use in the budget. Subgroups provide an easy way to answer questions like, "what will I be spending if I use the expensive camera package rather than the inexpensive one? Or if we do shoot on location? However, they are both included in the calculation for the budget.

In this lesson, we will create and apply subgroups for the two scenarios and see how the budget totals change when we include or exclude them. But before we do that, we have to set up the Subgroups. From the Setup menu, select Subgroups. The Setup Sub- groups window displays. Click Add. A new entry is created and the cursor moves to the Name field. Type Local. Type Studio Shoot. Press the Tab key to move to the ID field. Enter SS for Studio Shoot. This is optional, but as with the Fringe ID, entering one now will allow you to tell which subgroups are attached to any line of detail later.

Press Tab to move to the Status field. Leave Include selected. In the Color field, double-click on the Black box. A color-palette displays. We will use red to denote the Stu- dio Shoot. Click on the red color. Click OK to exit the Color Palette. The box in the Color column is now red. OR Click Add to add another subgroup. Create a subgroup called Distant. Applying a Subgroup to Lines of Detail Now that we have two subgroups defined, we will apply them to the lines of detail that we created. We will mark the Studio lines of detail as a Local subgroup, and the Location lines of detail as a Distant subgroup.

If you are not still on the detail level for the Production Man- ager account, navigate to that point: 1. On the Toolbar, click the Subgroups icon. Esl The Apply Subgroups palette displays. Click the selection button beside the word local. The subgroup is applied to the selected lines. Click on an unselected line of detail.

Notice that the stu- dio details are now displayed in the color you set up for the subgroup. Close the Apply Subgroups palette.

Click on the close box in the upper left corner and select Close. Including and Excluding Subgroups Now that you have subgroups defined and applied, you can start estimating in earnest. One of the best ways to use subgroups is to include and exclude them from the budget until you can arrive at the mon- etary amounts you want.

Because excluding them from the budget doesn't delete them, you can save quite a bit of time in this manner. Manipulating what is excluded and included allows you to get a better idea of what different scenarios will cost. For exam- ple, you may have the choice of three different camera pack- ages, an inexpensive, a moderate and an expensive unit. By including each of them in your budget as a separate subgroup, you can include them individually to see what the result on your budget will be. Excluding a Subgroup 1.

The Setup Sub- groups palette displays. In the Local subgroup, click the selection button beside the word Exclude. Click OK. A dialog box displays, telling you how much the budget has changed. You are returned to the budget. What you have just done is effectively hide any lines of detail that have that subgroup applied to them. Movie Magic Budgeting will not include any dollar amounts located in this subgroup in calculations or printouts. Including a Subgroup When you have excluded one or more subgroups, there will come a time when you want to include them again.

Basically, you will reverse the process used to exclude the subgroup. Next to the subgroup Local, select Include. Next to the subgroup named Distant, select Exclude. A dialog box shows you the difference in cost between the two settings. This dialog indicates the difference in cost between shoot- ing distant and shooting local. Click OK to return to the budget. This lesson will include adding your contractual charges, as well as a recom- mended order of work.

Lesson 6 - Finishing Touches and Tips 40 Tutorial Changing Contractual Charges Contractual charges are generally applied as a percentage of the entire direct cost of the project. There are certain excep- tions. Since sometimes a contractual requires you to exclude something, such as post-production or script costs, we do this step when you have completed your budget. For these pur- poses, we will use the Example budget that was provided with this application.

It should be located in the Examples folder. Note that amount as well. Add the two values together. This is what we will exclude from the Completion Bond. Select the Completion Bond line at the bottom of the Topsheet and then double-click in the left margin beside it. The Contractual Charge window displays. Click in the Percentage field and enter the percentage rate, in this case, 7. We have included it so that you can see the amounts as they change.

In the Amounts Excluded from this Contractual charge area, click in the Flat Amount field, and enter , which is the total of the two lines you noted earlier. Click in the Account field and watch the amounts change. The Flat rate has been calculated for the percent- age we entered, and the amount of the exclusion is dis- played to the right of that field as well.

The amount is entered into the total field for this contractual charge line. Recommended Orders of Work Some of these options are only applicable to creating a budget from scratch, rather than using a budget form. Do not feel you need to do every step. Work in a way that makes life easier for you. We worked this tutorial in a manner that made it easy to explain concepts without bouncing about.

However, when you create your own budget, you might find it easier to work the order as follows: Tell Movie Magic Budgeting who you are. In other words, enter the information for your production into the Reports window headers and footers See "Adding Project Info to Budget" on page 7 or the Info window See "Adding Revision Information" on page 9 , or both. Tell Movie Magic Budgeting how you want to use it.

This phase includes setting up your globals, subgroups, fringes, units, currencies etc. Anything that might be neces- sary to make your budget work smoothly. Enter all Necessary Categories It can be much easier to create a budget from scratch if you plan ahead. Work out all the Categories first. Enter all Necessary Accounts Again, to make life simpler, move from Categories to Accounts and enter all of them next.

Enter your Budget Details. Lastly, enter the details into your accounts. You can do this individually, or add one and copy and paste it into the appro- priate locations See "Creating one Line of Detail and Modi- fying it" on page Lesson 6 - Finishing Touches and Tips Recommended Orders of 42 Tutorial Creating one Line of Detail and Modifying it You may find it easier to create one line of detail, or a group of lines of detail, and then simply copy and paste them where you need them, making adjustments to the details such as rates as necessary.

Output of the budget into a hard copy that you can hand to someone, even if it's yourself and say, "this is the money I need and why" is the reason behind this entire exercise. Reports in Budgeting are limited, but powerful. Spend some time getting to know them. They are all available from the Reports window. The Reports window displays.

The summary report only prints the totals for each account. You must check Topsheet in order to print a topsheet for this report. Topsheet - Prints only the Topsheet. Chart of Accounts - Prints the Chart of Accounts without any details. Fringe Summary - Prints a summary of all percentage fringes, their cutoffs, and the total amount budgeted for them.

Fringe Table - Prints a list of Fringe definitions. Globals Table - Prints a list of the globals you have defined. Subroups Table - Prints a list of the subgroups you have defined. Currency Table - Prints a list of the currencies you have defined.

Movie Magic Budgeting FAQ

Units Table - Prints a list of the units you have defined. Project Info - Prints the project info as viewed from the file menu, Info window.

EDITING AND GRAPHICS

Setting the Print Preferences There are many options for printing preferences. You have already added the production information for the Topsheet. In the Document margins area, double-click in the field labelled Top. Continue until all margins are changed. We'll print the Fringe abbreviations on this budget report as well. Check the box to the left of Fringe Set- tings Column in the table in the lower right. I JIT. We won't put a header on this budget. Click the check- mark beside Page Header to remove it. Printing Reports Now we're just about ready to print a report. Fb if "Top- sheet" is not checked, one will not print, even if you have selected a full budget report.

Select Budget Report - Full by putting a check in the box next to it, and making sure Full is selected from the drop- down menu. Then place a checkmark beside Topsheet. Since we've changed the margins, click on Repaginate. This will ensure that the page numbers are correct on the topsheet. Click Print. The Print dialog displays. Click OK and your report prints. As an example, 1. Click on Print. Make sure it is pointing to the correct printer and click OK Print. The report will print. Getting started in Movie Magic Bud- geting is as easy as selecting the appropriate budget form and plugging in the appro- priate numbers.

You can then get a good idea of the cost of your project. More ambitious people may want to create a budget from scratch. This chapter will provide a basic overview of the application: launching and exiting Movie Magic Budgeting, and an overview of the elements of Budgeting and how to navigate between them. Launching Budgeting Windows 98 1. The application launches. Macintosh 1. Double-click on the Movie Magic Budgeting file icon. Choose the appropriate response. The application will close. From the Help menu, select Contents.

Help opens in your internet browser. HH -drm. Ita sure en arc urbHly fenfetf on wl'i Hi? Then double-click the page within that book. Help will display in the left-window. Index: On this tab you can browse the index by scrolling up and down, or you can enter a keyword to search for it. The list will scroll as you enter letters. Click on the entry you want to read.

If there is more than one entry for that word, a menu displays, allowing you to choose the entry you want. Search: The search tab allows you to enter the word you want. Type the word in the Search field, and press Enter Return. A list of topics containing that word displays. Click on the topic you want to see. The topic displays to the right.

These three types of entries are organized into a three-dimensional budget, with each level down becoming more detailed. This includes items such as "Art Direction" and "Development. This is where you will actually enter numbers. Topsheet The Topsheet is also known as the Front Sheet, and is a sum- mary of your budget. The topsheet also indicates where each Category can be found in the budget. Categories The Category is the main heading of a budget. In the budget shown above, is the "Production Staff Category. The hyphen is optional.

See "Budget Preferences" on page 2- Level Breaks Level breaks are special rows inserted on the Topsheet. They provide Subtotals at strategic points. These Accounts are subsets of the Category and also have an Account number or , for example and title associated with them.

An Account numbered belongs to the Category, for example. Overview Getting Started Movie Magic Budgeting 53 You cannot enter Details in an Account that does not exist — there- fore you must cre- ate an Account before you can add lines of detail to it. Account numbers are generally listed in numerically ascend- ing order and can have letters intermixed with the numbers A. The Category and Account portions of an Account number, like a Category number, in some budgets are sepa- rated by an optional hyphen.

Details Details are the specific lines of information contained within an Account. In Movie Magic Budgeting, Details are where all dollar amounts are entered. All of the parts except the Subtotal are editable. The Subtotal reflects whatever changes you have made to the other fields, and is calculated automatically. Within the detail level you can view or hide various "extra" columns by clicking the buttons on the mini-toolbar at the top of the window.

You can display: The line number. For more information, see the sections on fringes and sub- groups. Because the budget can be seen as a multi-level, three dimensional object, you can move "down" into more detailed levels, or "up" into the more general levels. You can also move between different fields and pages in the same level. Using the Menu Bar The Goto menu provides various navigational commands. The Category or Account which was selected will be the Category or Account shown in the lower level.

First - Moves the selection to the first line of the level. Previous - Moves the selection back one line. Next - Moves the selection forward one line. Last - Moves the selection to the last line of the level. The appropriate Account or Detail level for that number appears in a new window.

The previous window either closes or remains open according to the preferences you have set. See "Budget Preferences" on page Direction Control: The direction control is a grey circle with blue arrows. Clicking on an arrow moves you through the budget. Level Indicator: Next to the Direction control is a level indicator.

This is useful if you have many windows open at one time. Getting Started Navigation 56 Reference Guide You can click on any of the three bars and you will be taken to that level of the budget. Progress Indicator: Some operations take time to complete. Click in the left margin next to the Category, Account, or Line of Detail you want to select. This command can be used to select lines that are not located directly adjacent to one another in the budget. There are several ways to set up the budget, all of which are designed to make your job easier.

You can use a pre-designed budget form, start from scratch, import information from Movie Magic Scheduling, and customize any bud- get. The budgeting process consists of three main steps, Identifying and Inputting ele- ments, Manipulation of elements, and Reporting. In many ways it goes hand in hand with the Scheduling process. It also includes pre-set fringes, globals, and subgroups.

It is a template for you to use to make budgeting easier. You can create a budget form yourself See "Creating a Budget Form" on page 64 , or a range of pre-designed budget forms are provided with Movie Magic Budgeting. In addition, a growing library of forms and additional resources can be found at the Movie Magic website: www.

Choosing a Budget Form When choosing a budget form, pay attention to what you want from your budget. Will it be submitted to one of the major stu- dios? If so, choose the format used by that studio. Will it be for your use only? Perhaps the SuperBudget or one you have designed yourself is better suited. Setting Up the Budget 58 Reference Guide Some budget forms include settings for globals, fringes and subgroups. Others require you to set them up yourself. To Open a Budget form: 1.

The Budget Form dialog box appears. Select the budget form you wish to use by clicking on its forms have the name. Generally, budget forms are kept in the Forms extension ". If you installed your application differently, or moved this folder, you can use the tree structure to locate it. Click OK to open the budget form. A new budget opens using the settings in the form. Creating a Budget from Scratch It is much easier to create a budget from a previously created Budget Form, as the entire chart of Accounts, and many of the globals, fringes, and subgroups have already been created.

However, if you need a tailor-made budget, beginning with a blank budget may be your best choice. When creating a new budget, it is often much easier to begin at the Topsheet level and move down. Create your Categories and level breaks, then move on to the Account level, creating Accounts for all your Categories, and then your globals, fringes and subgroups. Only then should you move to adding the actual details.

A new, blank budget opens. This budget has no Categories, Accounts, globals, subgroups, or fringes created. It will be up to you to populate it. Setting Up Units Units are the definitions that support each line of detail. They include things like weeks, reels of film, possibly hours, etc. Some standard Units are already set up in Movie Magic Bud- geting.

To set up additional units follow the instructions below. This can be done from anywhere in your budget. From the Setup menu, choose Units. The Setup Units window displays. In the upper left, click Add. A new unit line displays. He Hewi 3. Enter the Key for the unit. This is the letter you will type to enter the unit into your budget. Enter the singular name of the unit. For example, Reel. Note that when you press Tab, the name appears in the conversion formula. Enter the plural of the unit Reels.